Maintaining the Reports in a Batch

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Maintaining the Reports in a Batch

You can add, edit and delete the reports in a report batch.

Create a new report batch, or recall an existing one.

Refer to "Creating a New Report Batch" or "Recalling a Report Batch".

If you want to:

add a report to the batch, select the Add button
insert a report in the batch, select the line below where you want the report inserted then select the Insert button
delete a report from the batch, select the line then select the Delete button
edit a report in the batch, double click on a report or select a report then press Enter.

If you selected to add, insert or edit a report, Micronet displays the Batch Report Edit screen.

In the Report Id field, press the spacebar then press Tab or Enter.

Micronet displays the Enter Report to Edit screen with a list of available reports.

Select the report you want to add to the batch and press the Enter key.

Technical Tip

You can type the first few characters in the report name to display matching reports.

Micronet displays the report details on the Batch Report Edit screen.

Complete the remaining fields:

	Field	Value
	Medium	Select the output for the report. You can select all of the standard Micronet output methods. Note that each report in the batch can each be assigned to a different printer or output method. For example, reports could be printed on your central report printer, while statements are printed on another printer and stock valuation report on the main office laser printer. It is important to remember that if you are sending reports to a printer, the printer must be left turned on with enough paper to finish the print job. Most sites would print the reports to either PDF file on the HDD or print to Mail - PDF and have the report emailed direct to the relevant staff. Depending on which output you select, when you press Tab or Enter to move to the next field, Micronet displays a further selection screen. For example, if you selected Printer, Micronet displays the Select Printer screen. If you selected Mail – PDF, Micronet displays the Select Paper screen. Select the appropriate options on the screen displayed then select the Accept button.
	Device	This field is displayed if you selected a printer. Micronet displays the printer name.
	File name	This field is displayed for outputs other than Printer. Enter the path and filename you want the report saved to.
	Driver	If you selected a printer, Micronet displays the print driver.
	Output
	Ask Questions	It is suggested that you leave this option as No where a batch is to be unattended, such as overnight report batches. When this option is set to Yes, the user must enter details before the report will print. If it is necessary to have selection criteria entered for a report which is unattended, you can double click on the question line in the Batch Report Edit screen and enter the default selections, e.g. Warehouse, From / To Debtor etc.

Select the Accept button on the Batch Report Edit screen.

If you added a report, Micronet redisplays the Batch Report Edit screen so you can add further reports. For example, for an End of Month reports batch, you might add debtor statements, Monthly Sales Register, Stock Valuation Report, Salesperson Commissions, Sales Tax reports, etc.

When you have finished adding reports to the batch, select the Cancel button.

Micronet redisplays the Enter Batched Reports screen showing all the reports added.

You can now print the report batch.

Refer to "Printing Batched Reports".

You can also manage the report batch, i.e. save or delete the batch.

Refer to "Managing Report Batches".